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SPA Biennial FAQ

A: Submissions from our members and those in related fields are the core of what makes the biennial meetings so productive and energizing. We invite proposals for the following types of submissions:

Individually Volunteered Paper: Individually Volunteered Papers are submitted by individuals who wish to present within a larger, lecture-based panel, but do not wish to submit within a group/fully-formed panel (Organized Paper Session). During the review period, SPA program chairs review and rank individually volunteered papers submissions and form them into cohesive sessions of four to seven participants.

Individual Poster: Individually Volunteered posters allow for an individual’s work to be displayed via a poster format or other display the presenter brings to exhibit. If accepted on the scholarly program, each will be assigned a timeslot with posters of similar thematic points.

Individual Flash Presentation (5-minute talk): An Individual Flash Presentation is a 5-minute, rapid-fire, engaging performance of dynamic spoken and visual (via a structured PowerPoint format) content delivered with a punch. Flash Presentations are typically used to present early stages of research analysis (similar to a condensed “report from the field”) or brief reports on new projects, on-going research, or early findings from research. During the review process, SPA program chairs will review submissions and form them into group flash presentation sessions of 10-15 presenters. Each presenter will be given a speedy 5-minute format to present his or her individual research.

Oral Presentation Session (Organized Paper Session): An Oral Presentation Session, or Organized Paper Session, is a lecture-based panel WITH seven (7), 15-minute timeslots for paper presentations and/or moderated discussion.

Roundtable: A Roundtable session is an organized discussion-based panel with identified presenters but WITHOUT papers or timed 15-minute presentation slots.

A: No, you do not need to be a member of SPA to attend the meeting or to submit an abstract for meeting consideration. However, you do need to be registered for the meeting.
A: Meeting registration is required at the time of proposal submission, and all session participants will need to have registered for the 2019 Biennial Meeting no later than 3 pm ET, December 5, 2018.
A: The Beatrice and John Whiting SPA Biennial Travel Grants are intended to facilitate participation in the SPA Biennial Meetings. Applications are currently available and due on December 5, 2018. For further details, including eligibility requirements, please go to http://spa.americananthro.org/funding-opportunities/the-beatrice-and-john-whiting-spa-biennial-travel-grants/

In addition, the International Early Career Scholar Travel Grant offers support to attend the Biennial Meeting and includes mentorship opportunities. For more information, see: http://spa.americananthro.org/funding-opportunities/international-early-career-scholar-travel-grant/

A: An individual is allowed one presenter role and an unlimited number of other roles.
A: You are a “presenter” if you are a) presenting an individual paper, poster, or flash presentation, whether individually volunteered or as part of a session, or b) presenting as part of a roundtable. The following roles do not count as “presenter”: chair, organizer, paper discussant, roundtable discussant, workshop leader, plenary speaker, meeting leader.
A: Yes, you will receive a refund of your registration fee if your submission is not accepted.
A: If you experience a technical problem or a problem with the submission site, please contact [email protected] or use the “Technical Support” tab on the submission site (upper right hand corner of submission website). If you have a problem or question concerning SPA Biennial Meeting content or planning, please contact: [email protected]
A: The conference site will provide a screen, projector, and podium microphone in each room. Presenters should be prepared to provide their own laptop(s) and speakers if required for presentation.
A: An individual poster session would be an appropriate venue for digital displays. Please note that if submitting a presentation with a digital display, you should bring all necessary equipment with you. Also, during submission, you will need to check the box indicating your presentation has “significant component of visual/digital anthropology,” and note what equipment you will be bringing and what, if anything, you will need on site, including outlet access.
A: Yes, overall session abstracts have a maximum limit of 500 words (50 word minimum). Individual abstracts have a maximum of 250 words (50 word minimum).
A: You must wait for the person you’ve identified as the point of contact for your submission (the person responsible for beginning the session in the portal and submitting the completed session) to trigger an email from the submission site that requests your abstract and other information. The email will come from [email protected] and will have the following subject line: Action Requested_Tasks for 2019 SPA Submission. Do not login form the main website or create a new session in the portal. You must wait for the notification email, as the email will contain a link for you to access the submission as a session participant.
A: A co-author is any individual who helped you work on the abstract or someone you would like to recognize in creation of your submission. A co-author is an “in name only” role in which they are not presenting in any capacity in that specific session. Because it is a non-presenting role, they are not held to the same registration requirements as presenters or session participants (organizers, chairs, discussants, etc.). Co-authors are listed in the final program with the corresponding abstract, but are not identified as presenters.
A: A submission confirmation email is automatically sent by the submission system to the submitter (and all individuals listed on the session) at the time of submission. Coauthors are not included on this notification since they are not a presenting role.
A: Co-presenters are not allowed.
A: No, the 2019 SPA Biennial Meeting will not include double sessions. You are welcome, however, to submit two organized sessions and/or roundtable sessions on different aspects of a topic.
A: To submit a session you will need the title of your session, estimated attendance, session abstract, keywords, names and roles of all your participants.
A: All sessions are no more than 1 hour and 45 minutes or 105 minutes. Organized oral presentation sessions have 7 fifteen minute slots all of which need to be assigned to a person or a discussion period.
A: A paper session requires at least one organizer, one chair, and 7 additional roles. The 7 roles can include paper presenters, discussants, and discussion periods.
A: The submission site will not permit the session to be submitted if a listed participant has not met the registration requirement. The organizer of the submission must remove the jeopardizing individual(s) from the submission before 3pm ET on December 17 to proceed with the submission. To remain on the submission, all participants MUST be registered for the Biennial Meeting by 3:00pm Eastern on December 17, 2018. Individuals cannot be added beyond the submission deadline.
A: As the organizer of an Organized Paper Session you will be responsible for entering the names of panel participants when you begin a session submission. Once you enter the participants’ names, you will be prompted to have a site-generated email message sent to all participants. Participants will then receive email messages with a link to update their presentation details and submit their paper titles and abstracts.
A: You must wait for the session organizer (the person responsible for beginning the session in the portal and submitting the completed session) to trigger an email from the submission site that requests your abstract and other information. The email will come from [email protected] and will have the following subject line: Action Requested_Tasks for 2019 SPA Submission. Do not login form the main website or create a new session in the portal. You must wait for the notification email, as the email will contain a link for you to access the submission as a session participant. If you are serving as discussant or chair of a session, you will need to complete the Policy and Consent form within the submission portal and be registered for the SPA Biennial meeting.
A: A flash presentation is a 5-minute individual presentation focused on a new idea, a puzzle, or the early stages of research. The presentations are structured around a 5-minute, auto-advancing PowerPoint presentation format that ensures that presenters move quickly and efficiently through their presentation and that the presentations remain on time. The timing of flash presentation sessions also ensures that there is time for questions and discussion between the audience and the presenters in a way that is often lost or left out of more traditionally structured sessions. The flash presentation format has become one of the most dynamic and exciting formats found at many conferences because it permits speakers to present new ideas and get feedback right away!
A: No. The organizing committee will thematically cluster flash presentations into groups of speakers. However, the organizing committee will consider requests to have multiple, thematically similar flash presentations clustered together.
A: Yes, slides will need to be submitted no later than Friday, March 29, 2019 at 12:00pm. This is critical in order to ensure that all presentations are organized efficiently on a single presentation computer. Timing is important for flash presentations, so, failure to submit slides before the session will result in exclusion from the final session. Session chairs will carefully coordinate the presentation organization and submission process.
A: Once the organizing committee has clustered presentations into sessions, presenters will be contacted by the session chair regarding the process for submitting the slides.
A: A roundtable does not have any papers and does not have any time structure for each participant.
A: Each roundtable must have a chair; an organizer (maximum of two), and at least 4 presenters (maximum of 7). Other roles available in a roundtable are discussants (maximum of two discussants per roundtable).